Set Up Low-Stock Alerts

Configure minimum stock thresholds for your products so you receive timely notifications before you run out of fast-moving inventory.

Step-by-step guide

1. 1

   Open the product you want to configure

   Go to Inventory > Items and tap on the product name to open its detail page. You can set individual reorder thresholds for each item based on how quickly it sells and how long it takes your supplier to deliver.

2. 2

   Enter the minimum stock threshold

   In the product edit form, find the "Low Stock Alert" field and enter the minimum quantity. When the stock level falls to or below this number, Khata Tracker will trigger a notification. A good rule of thumb is 1.5 times your average weekly sales.

3. 3

   Enable push notifications for low stock

   Go to Settings > Notifications and make sure "Low Stock Alerts" is enabled for your profile and for any inventory managers on your team. Notifications are sent as push alerts on mobile and as in-app banners on the web dashboard.

4. 4

   View the low-stock dashboard

   The Inventory > Low Stock section shows all items currently at or below their threshold in a single list. Each row shows the current quantity, the threshold, and a quick-action button to create a purchase order directly.

5. 5

   Create a purchase order from the alert

   Tap "Reorder" next to any low-stock item to auto-create a draft purchase order addressed to the item's default supplier. The quantity is pre-filled based on your average order history, which you can adjust before sending.