Customer Ledger App for Dues and Payment Tracking
Khata Tracker is a customer ledger app that lets you maintain individual accounts for every customer, track how much each customer owes, record payments, and send reminders — all in one digital ledger.
Maintain Customer Balances
Every customer has their own digital ledger page. Sales are added as debit entries and payments as credit entries automatically. The running balance is always visible so you know at a glance how much each customer owes.
Track Receivables
The receivables dashboard shows all customers with outstanding balances sorted by amount or overdue days. Filter by date range, customer name, or amount to prioritise collection calls efficiently.
Send Payment Reminders
Send a payment reminder to any customer directly from their ledger page via WhatsApp. The message includes their outstanding balance and a payment link — no manual typing needed.
View Transaction History
See the full history of every invoice, payment, credit note, and return for a customer in chronological order. Download the statement as PDF to share with the customer or your CA.
Share Customer Statements
Generate a customer account statement for any period and share it via WhatsApp, email, or download as PDF. Useful for month-end reconciliation with your customers.
Why Choose Khata Tracker?
Digital Business Ledger
Replace paper ledger books with a digital ledger that never gets lost, damaged, or full.
Real-time Balances
Customer balances update the moment a sale or payment is recorded — no lag, no recalculation needed.
WhatsApp Reminders
Send outstanding balance reminders to customers on WhatsApp directly from the app in one tap.
Account Statements
Generate and share PDF account statements for any date range with a customer in seconds.
Credit Limit Controls
Set credit limits for customers to prevent over-extension of credit at the billing stage.
Supplier Ledger Too
The same ledger system works for suppliers — track what you owe and manage payments systematically.
Frequently Asked Questions
What is a customer ledger app?
A customer ledger app is a digital replacement for the traditional paper ledger or udhar book. It records every sale and payment for each customer so you always know who owes you money and how much.
Can I use Khata Tracker instead of a traditional khata book?
Yes. Khata Tracker helps businesses replace manual khata-style records with a digital ledger for customer dues, udhar tracking, payments, invoices, and reports — all synced across your phone and computer.
Can I send payment reminders to customers on WhatsApp?
Yes. From any customer ledger, you can tap the remind button and a pre-filled WhatsApp message with the outstanding balance is sent to the customer.
Can customers see their own ledger?
You can share a PDF statement with customers. There is no customer-facing portal login, but the PDF statement gives them a complete view of their account.
Can I add opening balances for existing customers?
Yes. When adding a new customer to Khata Tracker, you can enter their opening balance to carry forward existing dues from your paper records.
Does the ledger work for suppliers too?
Yes. Khata Tracker maintains separate ledgers for customers (receivables) and suppliers (payables) using the same interface.
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