Review Expense Reports

Use expense reports to understand where money is going and how expenses affect business profit.

Step-by-step guide

1. 1

   Open expenses reports

   Go to Reports and open the expense-related report. Depending on your app version, you may see expense summary, expense category, or detailed expense views.

2. 2

   Select the date range

   Choose the period you want to review, such as today, this month, last month, or a custom date range. Date filters are important because expense totals change by period.

3. 3

   Review category totals

   Check which categories have the highest spending. This helps you find cost increases in rent, salary, transport, utilities, marketing, or other operating expenses.

4. 4

   Open detailed entries

   If a category total looks high, open the detailed entries and review dates, amounts, notes, and payment modes. Correct any wrong category or duplicate entry from the relevant expense section.

5. 5

   Export for accountant review

   Export the report as PDF or Excel if available. Share it with your accountant along with the selected date range and any notes about unusual expenses.